Employment Opportunities

Employment Opportunities with TPP

HR Manager/Staff Accountant
Work Location: Lexington Park, MD
Title: HR Manager/Staff Accountant
Position Status: Full Time, Exempt

Organization Conformance Statements

In the performance of their respective tasks and duties all employees are expected to conform to the following:
• Perform quality work within deadlines with or without direct supervision.
• Provide excellent customer service to all employees, members, tenants, and volunteers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Position Description

The HR Manager will assist the Finance Director by processing bi-weekly payroll, creating new employee files and maintaining changes to existing employee files, posts daily bank transactions to accounting system .

Responsibilities

Human Resources

• Responsible for all bi-weekly payroll requirements, including enrollment and terminating employees in the NETCHEX system; maintain records of yearly w2 and w3 files, quarterly payroll taxes and timesheet management.
• Responsible for processing and paying employee travel claims for employees.
• Responsible for monitoring and creating new state registrations and WC insurance coverage, including Withholding and Unemployment insurance accounts. Responsible for HR paperwork, forms, etc.
• Creates new employee files and maintain changes to existing employee files.
• Responsible for set up, enrollment and termination of employees into benefit plans as well as monthly monitoring of benefit invoices for proper additions/changes/ terminations/questions, including Medicare part D.
• Maintains e-verify account and responds to all employment verification requests.
• On-boarding of all employees.
• Responsible for set up and communication of NETCHEX access to employees.
• Enroll, handle inquiries, process withdrawals, and maintain reporting for 401k plan.
• Assist in the generation and updating of policies and procedures, including handbook updates.
• Research and keep informed of new employment laws, such as minimum wage updates and paid family leave requirements.
• Assists Finance Director with schedules, reports, documents and other related tasking.
• Works with managers on training and coaching of employees, including Performance Review, Performance Improvement Plans and salary review.

Accounts Receivable

• Invoices customers per various contracts and agreements as well as reconciles to general ledger/control workbook for monitoring status.
• Follows up on A/R monthly.
• Posts daily transactions to the bank and accounting system general ledger – including checks, cash, EFT and credit card payments as well as reconcile to GL and programs.
• Coordinates general ledger details for invoicing and posting with PT Staff Accountant.
• Take credit card payments over the phone and process through NEON CRM. Program/Events
• Post payments to NEON CRM website, registrations received over the phone.
• Reconcile credit card payments with registrations through NEON CRM website.
• Take credit card payments in person through PayPal Here Mobile App.

Administrative

• Shares in responsibility of answering main phone line and office door.
• Handles tenant leases.
• Back-up for check processing
• Other duties as assigned.

Qualifications

Bachelor’s degree or equivalent full charge human resources experience to substitute for degree in payroll/office/accounting field. General knowledge of accounts receivable, accounts payable and general office etiquette and procedures. Proficiency with Microsoft office tools (MS Excel and MS Word) and Adobe PDF editor. Human Resource Generalist experience preferred.

Work Environment

The majority of the position will be performed in an office environment requiring the employee to communicate through email, phone, and in-person with co-workers, members, clients, etc. This position requires sitting at a desk for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To Apply

Send resume and application to MaryKay Myers, Finance Director, via email at marykay.myers@paxpartnership.org

Employment Application – 2020 Current002)

TPP is seeking a Finance Director

See description below:

Title: Director of Finance

Work Location: Lexington Park, MD

Position Status: Full-time

Salary Range: $120 – $140k annually

The Patuxent Partnership (TPP) is a non-profit member organization that collaborates with industry, government, and academia to advance education from technology to workforce development and STEM-based initiatives. We provide Naval aviation programs, forums, networking, and technology transfer through the exchange of ideas, information, and data.

TPP employees serve as Subject Matter Experts to the government through the Intergovernmental Personnel Act (IPA) Program.

Company Conformance Statements

In the performance of their respective tasks and duties all employees are expected to conform to the following:

Perform quality work within deadlines with or without direct supervision.
Interact professionally with other employees, customers, and suppliers.
Work effectively as a team contributor on all assignments.
Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Position Description

The Director of Finance will direct and manage the financial activities of The Patuxent Partnership, direct the preparation of current financial reports and summaries, and create forecasts predicting future growth as well as lead the management of the IPA program.

Responsibilities

Financial Management

Leads annual budgeting process in conjunction with the Executive Director (ED).
Analyzes and presents quarterly and annual financial reports and statements in an accurate and timely manner to ED and finance committee; manages financial and project accounting.
Leads the annual audit process, including presentation of financial statements, proper filing of tax returns; coordinates with external auditors and the finance committee; evaluates with ED any changes necessary.
Updates and implements business policies and accounting practices as necessary, with approval of the ED.
Maintains internal controls and financial procedures in accordance with Generally Accepted Accounting Principles, and regulates the use of all funds.
Responsible for annual ONR rate proposal process and implementation.
Manages banking relationships and serves as signature on accounts, as well as set-up of new accounts or transfers between accounts.

Contracts Management/IPA Program

Manages full-cycle administration of subcontracts (average 5-10 monthly). Development of pricing through negotiation, purchase/task order and incremental funding management, renewals, extensions and closeout.
Management of Intergovernmental Personnel Act (IPA) Mobility Program from initial request through final agreement.
Tracking obligated funding and contract expiration for all OF69 agreements, sub-contracts and grants (federal, state, and other).
Tracking of IPA status reports.
Maintains and updates TPP’s accounts with SAM.gov, grants.gov, FBO.gov, WAWF and others as needed.
Responsible for Insurance applications and renewals, including additional insurance requests.

AFSO (Assistant Facility Security Officer)

Maintains TS clearance level.
Assists with security measures to ensure that the facility is in compliance.
Assists with employee security clearance investigations/reinvestigations; security briefings and documentation of security files.
Maintains DISS and NBIS accounts.
Serves as Insider Threat Program team member.

Qualifications

At least 10 years of broad finance experience including government contracting.
Bachelor’s degree in Accounting, Business, Management or Finance.
Experience/familiarity with government personnel and local contract rules and regulations, through working for the Federal Government or a government contractor.
Experience managing finance (accounting, budgeting, control, and reporting) for a nonprofit with multiple funding sources including government contracts, grant accounting, compliance and reporting preferred.
Familiarity with FAR/DFARS. • Must have excellent judgement and provide comprehensive recommendations to the executive director.
Must have excellent communication, both written and verbal, including ability to present/explain sensitive issues.
Team player who works well with others with style necessary to ensure internal atmosphere is open and collaborative at all organizational levels.
Ability to obtain/maintain a TS security clearance.

Special Position Requirements

Occasional travel may be required. Some early morning and evening programs will require adjustment to normal work hours.

Work Environment

The majority of the position will be performed in an office environment requiring the employee to communicate through email, phone, and in-person with co-workers, members, partnering organizations (NAWCAD/ NAVAIR), etc. This position requires sitting at a desk for long periods of time, with occasional periods of standing and walking at events. While performing the responsibilities of the job, the employee may be required to occasionally lift heavy items up to approximately 25lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To Apply, send resume and application to Michelle Reloba, Director of Operations, via email at michelle.reloba@paxpartnership.org.

Employment Opportunities