The Patuxent Partnership is a non-profit member organization that works with government, industry and academia to advance education through STEM (science, technology, engineering and math) based initiatives, to advance technology through speaker programs and networking, to advance science and technology transfer through the exchange of ideas, information and data related to technologies, and to foster workforce development through an array of initiatives.
The Patuxent Partnership fosters cooperation and collaboration among academia, private industry and government, bringing together the key economic drivers in Southern Maryland to collaborate on growth for the betterment of all.
The Patuxent Partnership
22335 Exploration Drive, Suite 1035, Lexington Park, MD 20653
Main Line: 301-866-1739 |Fax: 301-866-9002
WE ARE HIRING
Administrative / STEM Assistant, Lexington Park, MD | Full-time
Position Description: The Administrative Assistant provides administrative support to the Executive Director and performs overall office management responsibilities. Develops and maintains effective working relationships with ED and staff. Provides support to the Board of Directors (BOD) and BOD Committees. Assists with TPP programs.
Responsibilities: Administrative support to the ED including calendar management, drafting correspondence to external sources, invitations, expense submissions, personnel status updates, travel arrangements, etc.
Performs Office Management duties, to include mail collection and distribution, conference room scheduling and reservation, making sure doors are unlocked and equipment available; monitoring / replenishment of office supplies, maintains staffing calendar; coordinating staff meetings; responsible for ensuring office coverage at all times.
Provides administrative support to Board of Directors; maintains board meeting schedule, prepares agendas and meeting materials, tracks attendance, takes and prepares meeting minutes. Maintains historical information related to BOD, bylaws and amendments. Supports BOD committees as needed.
Receives and assists office visitors and telephone callers, answers general questions, and makes referrals to appropriate staff when necessary.
Responsible for external “service” contract with outside agencies; maintenance calls, routine service, reordering of copier and printer supplies, assisting staff with parts replacement and technical issues.
Assists with TPP Virtual/In-Person programs, including set-up, platform testing, badge preparation, registration, order/pick up of food.
Assist with Program reporting through NEON CRM, WebEx, or other content management platforms.
Coordinates BOD committee activities; prepares and receives committee correspondence and committee meetings.
Prepares check requests for TPP community support.
Receives and tracks correspondence and reports related to TPP activities and community participation and impact – such as SMCPS, CSM, etc.
Coordinates with Communications Manager for STEM and Programs related press releases, newsletter content, social media and webpage.
Other duties as assigned.
Qualifications: Associate degree/four (4) years’ administrative experience required. Position requires proficiency with Microsoft office tools (MS Excel, MS Word & PowerPoint).
Special Position Requirements: Incumbent will be exposed to sensitive personnel and operational information and must exercise the highest level of discretion. Must be willing to adjust work hours as needed to support ED and program events. Demonstrated ability to effectively communicate with other staff members to coordinate schedules and to maintain effective working relationships. Must possess ability to make decisions and exercise proper judgment in matters pertaining to TPP. Local travel may be required. *Previous experience with government, military, industry, desired.
Work Environment: The majority of the position will be performed in an office environment requiring the employee to communicate through email, phone, and in-person with co-workers, members, clients, etc. This position requires sitting at a desk for long periods of time with occasional periods of standing and walking at events. While performing the responsibilities of the job, the employee may be required to occasionally lift heavy items up to approximately 25lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To Apply: Send resume and application to Michelle Reloba, Human Resources Manager, via email at: email@example.com.